Email Signature Generator (Free)

How to Add an Email Signature (3 Steps)

Once your signature is saved and set as the default for new messages, it's added to the bottom of every new email. You can choose a separate default for replies and forwards. The steps for Gmail, Outlook and phone apps are below.

Tip: When your signature is ready, send yourself a test email. Check how it looks on desktop and on your phone, and make sure the phone, email, website and social links go to the right place.

Add a Signature in Gmail (Desktop)

1. ⚙ Settings
2. See all settings
3. General
4. Signature

1. Open Gmail, click the gear icon (Settings) at the top right and choose See all settings.
2. On the General tab, scroll down to Signature and click Create new. Give your signature a name, such as “Work”.
3. Click into the signature box on the right and paste your signature (Ctrl+V on Windows, ⌘+V on Mac).
4. Under Signature defaults, choose which signature to use for new emails and for replies and forwards.
5. Scroll to the bottom and click Save Changes. If you skip this step, your changes won't be saved.

Tip: Gmail signatures have a 10,000-character limit, and images count towards it. To show your signature above the quoted text in replies, tick the option under Signature defaults that inserts the signature before quoted text.

Add a Signature in Outlook

New Outlook and Outlook on the web (Outlook.com, Microsoft 365)

1. ⚙ Settings
2. Accounts
3. Signatures

1. Open Settings from the gear icon at the top right and go to Accounts > Signatures.
2. If you have more than one account, choose the one the signature is for. Click New signature and give it a name.
3. Paste your signature into the editing box.
4. On the same screen, choose whether the signature is added automatically to new messages and to replies and forwards. Then click Save.

Classic Outlook (Windows desktop)

1. File
2. Options
3. Mail
4. Signatures

1. Go to File > Options > Mail and click Signatures. In a new message window, Message > Signature > Signatures opens the same screen.
2. Click New, name your signature and paste it into the editing box below.
3. In the default signature section on the right, choose your email account, then pick the signature for new messages and for replies and forwards.
4. Click OK to save.

Tip: If the logo doesn't appear after pasting into Outlook, try pasting the signature into a blank new message first, copying it again from there, and then pasting it into the Signatures screen.

Add an Email Signature on Your Phone (iPhone and Android)

Signature options on phones depend on the app you use. For the steps below, copy the text version of your signature with “Plain text for phone”. That version doesn't include the logo or social icons.

Gmail app (Android)

1. ☰ Menu
2. Settings
3. Your account
4. Mobile signature

1. In the Gmail app, tap the menu (☰) at the top left, scroll down and open Settings.
2. Choose the account you want to add a signature to.
3. Tap Mobile signature, paste your plain-text signature and tap OK.

Gmail app (iPhone)

1. ☰ Menu
2. Settings
3. Signature settings
4. Mobile signature

1. In the Gmail app, tap the menu (☰) and open Settings.
2. Go to Signature settings and turn on Mobile signature.
3. Paste your plain-text signature into the box. It's saved when you go back.

If you haven't set a mobile signature in the Gmail app, the signature you set on desktop is added to new messages. If you use a mobile signature, edit it separately in the app.

iPhone Mail app

1. Settings
2. Apps
3. Mail
4. Signature

1. Open Settings on your iPhone and go to Apps > Mail. On older iOS versions, the path is Settings > Mail.
2. Tap Signature.
3. Choose All Accounts or a separate signature per account, and paste your plain-text signature.

Outlook app (iPhone and Android)

1. In the Outlook app, open Settings.
2. Under Mail, tap Signature and paste your plain-text signature.
3. If you have several accounts, you can turn on a per-account signature and set one for each.

How to Add a Logo to Your Email Signature

This generator adds your logo from an image address. The image needs a public URL that works without signing in.

Email Signature Examples

Here are the Classic, Logo, Corporate, Card and Minimal templates with sample details. In the tool you can change the colour, font and icon style to make each one your own.

Emma Carter

Marketing Manager | Example Technologies Ltd.

T +44 20 7946 0000   M +44 7700 900000 E emma.carter@example.com W www.example.com A London, United Kingdom

Use this template ↑

Emma Carter Marketing Manager Example Technologies Ltd. T +44 20 7946 0000 M +44 7700 900000 E emma.carter@example.com W www.example.com A London, United Kingdom

Use this template ↑

Emma Carter Marketing Manager Example Technologies Ltd.

Phone +44 20 7946 0000 Mobile +44 7700 900000 Email emma.carter@example.com Web www.example.com Address London, United Kingdom

Use this template ↑

Emma Carter

Marketing Manager

Example Technologies Ltd.

+44 20 7946 0000 · +44 7700 900000

emma.carter@example.com · www.example.com

London, United Kingdom

Use this template ↑

Emma Carter · Marketing Manager

Example Technologies Ltd.

+44 20 7946 0000 · +44 7700 900000 · emma.carter@example.com · www.example.com

London, United Kingdom

Use this template ↑

Emma Carter, Marketing Manager and Example Technologies Ltd. are fictional sample details.

What Makes a Good Professional Email Signature?

If your emails land in spam, changing your signature alone probably won't fix it; sender reputation, technical setup and content matter too. Try the free email spam checker and my guide on keeping emails out of spam.

Signature Not Showing or Looks Broken?

How Your Details Are Stored

Loading the logo and social icons sends requests to the servers that host them: the social icons load from tufanerdogan.com, and your logo loads from the address you enter. The site's Google Analytics only receives usage events, such as which template was picked or which copy button was pressed; your form details are never included.

Frequently Asked Questions